Purchasing
Purchasing Objectives
To procure the required supplies, equipment, and services for Township Departments, always insuring the right quality and quantity, from the best sources and at the best price and guaranteeing items and services will be delivered on time and at the proper location.
Purchasing Policies
The Purchasing Division is responsible for the procurement of all Township equipment, supplies and services at the lowest possible cost while maintaining a process of fairness and integrity. It helps monitor department budgets and spending and serves as a liaison with Township Vendors.
The Purchasing Agent monitors the Township's compliance with the Local Public Contract Law, helps develop bid specifications and oversees all public bid openings. The Purchasing Agent is also responsible for the preparation of a public auction, insuring the Township obtains the greatest possible revenue from the disposal of surplus, scrap, obsolete materials and equipment. The Purchasing Agent is also charged with maintaining the Township's Fixed Asset Inventory. The Purchasing Agent is the Township's liaison with the New Jersey State Cooperative Purchasing Program and the Atlantic County Cooperative Purchasing Group.
How companies can do business with Galloway Township
All governmental entities whether Federal, State, County, Municipal, Authorities, or School Districts provide vital services to the public. To provide these services, all governmental entities must purchase goods and services from public and private sector suppliers. The Purchasing Division of Galloway Township maintains a list of vendors and also uses other sources of information to seek out vendors who offer the commodity or service that is needed.
Bid and Proposal Information
Public Notice of Procurement Opportunities and Awards
The Township of Galloway provides public notice of solicitations by posting to this web site, a public bid board located in the offices of the Purchasing Division and a newspaper of general circulation. Bids and proposals are posted for a minimum of 10 working days before opening of competitive sealed bids, or closing of competitive proposals. Requests for proposals generally close 30 days after they are issued.
Soliciting Bids and Proposals
The Purchasing Division maintains a listing of Request for Proposals (RFP) and Invitations for Bid (IFB) under Current Bid Opportunities. When submitted, your bid or proposal must be signed by an official authorized to enter contract and must be delivered sealed to the Township Clerk. Bids must be received prior to the opening time specified on the bid requests. Proposals must be received by the proposal closing date specified in the RFP.
Bid Openings
All bids are opened and read publicly by the Municipal Clerk and Purchasing Agent. The time, date and location are shown on the bid request. After public opening, official bid results are not available until they have been tabulated and analyzed. Official bid results are generally available for public review in the Purchasing Division after contract award.
Tax Collector
The Tax Collector's office is responsible for billing and collection of property taxes that support the four local governmental units: Atlantic County, Galloway Township Public School District, Greater Egg Harbor Regional School District and the Municipality of Galloway Township. Tax bills are typically issued in June and are payable quarterly on the first of August, November, February, and May. Interest is added to tax bills after the 10th day of the month due. The Tax Collector enforces tax delinquencies through the tax sale process. Tax sales are accelerated in Galloway Township and are held usually in mid-December for any existing current-year municipal delinquencies. Galloway currently conducts its annual tax sale electronically. More information is available at https://galloway.newjerseytaxsale.com
The Tax Collector’s Office is also responsible for the billing and collection of rents for the municipal sewer utility. Sewer bills are mailed every January and are due March 20th and September 20th. There is also a 10-day grace period for sewer rents. Therefore, payments received after the 10-day grace period will be charged interest.
The Tax Collector’s Office is also responsible for the billing and collection of any Local Assessments. Local assessments are billings for projects to only those taxpayers that benefit from the improvement. For example, when water mains are run down specific streets, the costs of the water mains are billed to those individuals that benefit from the improvement.
The Tax Collector's Office also administers all property tax deductions, working in conjunction with the Tax Assessor's Office. Also available to the public is information pertaining to the various New Jersey State Tax reimbursement programs.
Payments
Payments are posted to their corresponding accounts when received. The Township does not accept postdated checks. Please make every effort to include your stub with your payment to ensure proper posting. If you are unable to include your stub with your payment, please indicate on your check information (block/lot, account number, etc) that will provide the tax office with the needed information to properly apply your payment. Payments can be mailed to the tax office at Township of Galloway, attn Tax Collector, 300 E Jimmie Leeds Road, Galloway, NJ 08205. Payments can also be made electronically either at our website or at our office. There are additional fees charged for making payments electronically. Please note that once the tax sale process begins, all payments must be made with Certified Funds Only, which include; cash, cashier’s check, or money order.
Tax Assessor
The Assessor is responsible for discovering, listing and the valuation of all properties within the municipality. Sales, income, and cost data are analyzed in order to determine the assessed value of each parcel included on the Tax List presented to the Atlantic County Board of Taxation each January. This Tax List also includes a directory for parcel identification, information concerning exempt properties, tax data and a schedule of all tax ratables within the municipality.
All appeals must be filed with the Atlantic County Board of Taxation by April 1 of each year, except those properties with an assessed value in excess of $1,000,000, which may be filed directly to the Tax Court in Trenton. Petitions of appeal with instructions may be obtained at the county office located at Atlantic County Board of Taxation, Historic Court House, 5909 Main Street 2nd Floor Mays Landing NJ 08330 or by calling (609) 645-5820 after receipt of your postcard notification in February.
There are several tax deductions available to qualifying residents. These include:
- State of New Jersey Local Property Tax Forms
- Disabled veterans exemption
- Veteran deduction
- Un-remarried widow of veteran deduction
- Un-remarried widow of disabled veteran exemption
- Senior citizen deduction
- Surviving Spouse (55 years or older) of existing senior citizen deduction
- Disabled person deduction
Please see below for qualifying information or contact the Assessor's office.
Senior citizens and disabled persons wishing to apply for a $250 deduction in taxes may contact the Assessor's Office for an application. Limitations for income and residency apply.
In order to qualify for the $250 senior citizens deduction you must:
- Have a combined income of $10,000 or less, excluding Social Security
- Be 65 years or over
- Own property in Galloway Township as of October 1 of the pre-tax year
- Be a full-time (legal) resident of Galloway Township
Beginning in January 2021, veterans, who were honorably discharged and actively served in the United States military, may apply for a $250 deduction.
In order to qualify for the $250 Veteran Deduction, you must:
- Own property in Galloway Township as of October 1 of the pre-tax year
- Be honorably discharged from active service and have dd-214 papers along with discharge papers
ADDED ASSESSMENTS
New construction, structural additions and improvements completed after October 1 are valued and taxed under the Added Assessment Law. This way property which becomes assessable after October 1 does not avoid its fair share of the tax burden for the rest of the year. A new structure, or an addition to or alteration of an old structure, completed after January 1 and before October 1, is valued as of the first day of the month following completion. If the value when completed is greater than the assessed value placed on the structure on October 1 of the pretax year (partial assessment based on the value present at that time), an added assessment based on the difference must be made. The added assessment is prorated on the number of full months remaining in the tax year. Tax exempt properties which lose their exempt status are also subject to the Added Assessment Law. Added Assessments are payable on November 1 and become delinquent if not timely paid.
OMITTED ASSESSMENTS
Additional assessments which, through error, were not made at the proper time may be placed on the tax rolls through the Omitted Assessment Laws. An omitted assessment can be made for the current year of discovery and one prior year. The Omitted Assessment Laws provide that in any year or in the next succeeding year, the county board of taxation or the municipal tax assessor respectively may, in accordance with the provisions of this act, assess any taxable property omitted from the tax rolls for the particular year. Omitted assessments are payable on November 1 and become delinquent if not timely paid.
APPEALS
Taxpayers who disagree with their property’s assessment have the right to appeal to their county tax board (or directly with the State Tax Court if the property is assessed for more than $1,000,000) on or before April 1 or 45 days from the date the Assessment Notifications are mailed by the taxing district, whichever is later; or May 1st where a municipal-wide revaluation or municipal-wide reassessment has been implemented (December 1 for added and omitted assessments.) The required appeal forms may be obtained from the County Board of Taxation.
If you did not receive an Added Assessment Tax bill for work completed in the previous year, you will receive an "Omitted Added" Assessment bill in addition to an "Added Assessment" bill the year following the improvement.
Please note, not scheduling a final inspection for your building permit does not delay the added assessment tax bill.
| Frequently Asked Questions (FAQs) |
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After a representative from the assessor's office inspects the property (in its entirety), the property is assessed at the current market value (as of October 1). The added assessment is the amount of the difference between the old assessment and the value of the entire property at the end of the project, not the amenity itself or cost of the job. The property must be valued from scratch. The result is adjusted to the same valuation date as the date of the last town wide revaluation so that everyone has the same base year for assessment. The assessment is calculated as of October 1 and prorated for the months that it was complete. The completion date is determined by the Assessor according to "readiness for intended use" and not by the date of the final inspection. In cases where it was completed during the prior year, an omitted added assessment bill will also be received. All bills are sent out by the Tax Collector by October 25 and due payable, in full, on the following November 1. The dates for added and omitted added assessments, as well as the time frame in which the bills are mailed out and due payable, are mandated by the State of New Jersey. No. The final inspection by the building department does not determine the date of assessment. The assessor must value the property when that property is "substantially ready for its intended use", which is determined by the assessor and may pre-date the date used for the Certificate of Occupancy or the date of a final inspection. In cases where the permit does not include everything you have done, for instance you had a siding permit and you finished the basement when the work was being done, the assessor must address all of the changes during the inspection. The assessor must value the entire property each time it is re-assessed. Not getting a permit for work done in your home does not prevent an assessment. It is also unwise to have work done without a permit for two reasons 1) building inspections are necessary for safety, not a method for raising revenue for the Township. If your house had a fire and sustained damage, and you did not get the proper permits and inspections, your insurance company might not reimburse you for damage, and 2) if the assessor's office discovers that you have done something to improve your property value, an assessment is made regardless of whether there was a permit or not. The assessor will then have to assume that the work had been done within the past two years and issue assessments for both the current and the past year. When you get the bill, you are obligated to pay it in full, regardless of whether or not you agree to the assessment figure on the bill. You then have until December 1 of that year to appeal the added assessment. After that date, no one will be able to appeal the added assessment, even the assessor. Please note that you do not have to speak to, or meet with, the assessor prior to filing an appeal. Additionally, your taxes must be paid in full or the case will not be heard in court. |
Caution When Buying or Selling Home
In order to avoid purchasing a home and later receiving a surprise or unexpected Added Assessment bill for work performed by the prior owner with or without the proper construction permits. Request that your attorney order a "Municipal Tax Search" from the Galloway Township Tax Collector. The cost is $10 and it is routinely provided within 5-10 days of receipt of the request. This search will provide a listing of any unpaid tax payments, unpaid sewer payments, open building or plumbing permits, and any potential Added and/or Omitted Added tax assessments. This will make you aware of a pending tax increase due to an improvement performed by the prior owner.
Any person selling a home should contact the Construction Office in the lower level of Town Hall to ensure all construction permits are completed, and final inspections performed sufficiently before a scheduled home closing. The phone number is (609)652-3700 ext. 241.
If it is discovered that permits and/or Certification of Occupancy have not been obtained, or that there may be an Added Assessment or Omitted Assessment pending, it is suggested that you ask your attorney to address the issue of potential fines or assessments in your closing documents.
Additionally, you should be aware of any tax appeal or other litigation pending for the property. Purchasers of commercial properties should inquire as to whether or not the current owner has complied with the filing requirements for Chapter 91 (Income and Expense) statements. Non-compliance may preclude the purchasers from the appeal process.
Property Tax Relief Programs Click Here:
https://www.state.nj.us/treasury/taxation/relief.shtml
Property Taxpayer Bill of Rights (P.L. 2017, c. 128)
- Your real property assessment and how it is determined and calculated;
- Your right to appeal and how to appeal an assessment you believe is incorrect as to your property or as to another property in the same county and the time limits involved;
- Your right, in the context of a property tax appeal, to view the property record card of other real property in the municipality;
- Responsiveness - You have the right to expect questions will be responded to within a reasonable amount of time;
- Statements and Notices - You have the right to expect all notices you receive will clearly identify the purpose of the communication and the proper procedure when responding;
- For More Information - Many Local Property Tax forms and publications are available on the State Division of Taxation website;