Galloway Township

Job Description:

POSITION SUMMARY

The Department of Community Development is seeking a qualified individual to serve as the Administrative Assistant I to Construction, Planning and Zoning.  Performs clerical work necessary to issue permits for construction, repair, installation and demolition operations.  Performs administrative work related to Code Enforcement complaints, Housing applications/inspections, Fire prevention applications, permits.

Perform and assist in the duties of the Planning/ Zoning Board.

RESPONSIBILITIES include but are NOT limited to:

• Scheduling and attending Planning Board and Zoning Board meetings and hearings;
• Preparation and distribution of agendas and minutes;
• Collection of the fees and escrow required by local ordinance;
• Handling all of the board’s correspondence
• Establishing and maintaining all board records and files, including development applications, minutes, correspondences, memos, reports, and plans;
• Arranging for the publication of various public notices
• Processing invoices for payment to the board professionals.
• Accurately types and compiles a wide variety of materials including letters, construction permits, contractors’ licenses, forms, rental and resales applications and inspection scheduling.
• Accurately and tactfully manages heavy incoming calls, determines nature of inquiries and effectively refers calls to appropriate staff.
• Checks permit applications for accuracy and assists residents in filling out documents.
• Collects fees for the Issuance of permits and certificates as necessary.
• Provides general office assistance, answer phones, assist at public window, check email, filing, track financial information.

**MUST attend all Planning Board and Zoning Board meetings and hearings, take minutes and handle the paperwork during meetings. Galloway Township holds Planning Board meetings on the 1^st and 3^rd Thursday of each month at 7:00 p.m. and Zoning Board meetings are held on the 2^nd Thursday of each month at 6:30 p.m.**

Preferred Skills:

QUALIFICATIONS:

• A High School diploma or equivalent is required.
• Planning/Zoning Board certification is preferred but not required.
• Two (2) years of specialized experience in clerical work that provide the applicant with the knowledge, skills, and abilities typically related to office clerical work.

KNOWLEDGE, SKILLS AND ABILITIES

• Candidate must be courteous and able to deal effectively and efficiently with the public.
• Skillful with general office functions and procedures
• Experience using Microsoft Word, Excel and Outlook.
• Should have excellent organizational skills and ability to meet deadlines.
• Good knowledge of the principles and practices of a municipal government and function.
• Ability to understand and apply local ordinances, resolutions and codes referring to construction and demolition operations.
• Knowledge of local regulations that pertain to the granting of various permits after a period of training.